Accounts payable & administrative support

Position overview

Reporting to the Senior Advisor, Financial Services, the Accounts Payable & Administrative Support plays an essential role in our finance team, ensuring the accuracy and efficiency of various accounting operations such as supplier invoice management and cost tracking. In addition to accounting duties, primarily accounts payable, the incumbent will be responsible for the general running of the office, assisting the executive team with various tasks, participating in event planning and any other support duties required by the various global teams. The ideal candidate must demonstrate strong teamwork, collaboration and versatility skills to support various teams with diverse needs.

Key responsibilities

• Accounting/Accounts payable (50%)

Enter invoices into ERP

Obtain approval for invoices without PO

Match invoices with POs and receiving slips (3-way match)

Issue weekly payments to suppliers

Keep accounts payable master file information up to date

Review expense reports

Obtain supplier statements and investigate discrepancies

Electronically archive invoices and other relevant documents and perform tasks in accordance with established processes

• Office/reception clerk (25%)

Handle incoming and outgoing mail (including Fedex).

Manage purchasing and inventory of office supplies.

Greet walk-in visitors.

Train new users/employees on purchase order creation and Concur.

Respond to administrative requests from the management team (e.g. travel planning, expense accounts, etc.).

• Administrative tasks (25%)

Scan various documents for delivery.

Support other activities as required (accounting, human resources).

Help plan various events; order meals, organize meetings, make hotel reservations.

Perform all other related tasks.

Qualifications and skills

• Professional diploma or college degree in accounting, secretarial or equivalent experience.

• 5-7 years accounting and administrative support experience

• Experience with an ERP system

• Knowledge of D365 Dynamics (asset) and Concur (asset)

• Knowledge of accounting rules and procedures

• Comfortable with Excel

• Bilingual English and French, spoken and written

• Good communication skills, good judgment, excellent time organization and priority management, attention to detail and meticulousness, good analytical skills and ability to identify numerical errors. Versatility, courtesy, discretion.

Benefits

• Competitive salary and annual bonus

• Flexible work schedule in hybrid mode

• Comprehensive benefits package

• Generous employee and family assistance program (including telemedicine and

• medicine)

• Possibility of contributing to an RRSP with employer contribution